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Quest Training

Pooled & Value-Based Medicines Procurement Training Course

Goes beyond generic tendering to medicines buying: supplier prequalification, framework and pooled tenders, value-based criteria and supply security clauses.

PMS · Pharmaceutical & Medical Supply ManagementAll Levels#3014ClassroomEnglish , Arabic
Duration
5 Days
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Free substitution at any time · 30+ days' notice: full refund minus 10%. Cancellation policy

Sectors:Healthcare & Hospital ManagementCategories:Pharmaceutical & Medical Supply Management

Course Overview

The Pooled & Value-Based Medicines Procurement Training Course focuses on the procurement decisions that are specific to medicines and medical supplies, going beyond general tendering and logistics. It covers quality-assured supplier prequalification, framework and pooled tenders, value-based award criteria, price referencing, and the contract clauses that protect continuity of supply. The program addresses the realities faced by central medical stores, procurement agencies, ministries of health, and hospital groups: fragmented demand, wide price variation for the same product, single-source dependency, substandard and falsified products, short shelf life on delivery, and recurring shortages of essential items. Participants will learn how to build product specifications around essential medicines lists and formularies, verify regulatory and manufacturing evidence, design lots and framework agreements, choose between pooled procurement models, and weigh quality, service, and total cost rather than unit price alone. Attention is also given to price benchmarking, abnormally low bids, managed entry agreements, and supplier performance management. Through tender design exercises, prequalification reviews, price-referencing calculations, evaluation workshops, and contract drafting activities, participants will develop the capability to obtain quality-assured medicines at sustainable prices while strengthening transparency, competition, and supply security.

Learning Objectives

  • By the end of the course, participants will be able to:
  • Analyze the features that make medicines procurement different from general public procurement.
  • Build product specifications from essential medicines lists and formularies.
  • Design quality-assured supplier and product prequalification processes.
  • Assess regulatory, manufacturing, and quality evidence submitted by suppliers.
  • Select tender methods, lotting strategies, and framework agreements for medicines.
  • Compare pooled procurement models and their governance, legal, and financing requirements.
  • Harmonize specifications and aggregate demand across facilities, agencies, or countries.
  • Develop value-based award criteria that balance quality, service, supply security, and total cost.
  • Apply external price referencing and benchmarking to set realistic price expectations.
  • Identify abnormally low bids and tender integrity risks.
  • Draft supply-security clauses covering shelf life, buffer stock, shortage notification, and substitution.
  • Monitor supplier performance and apply contract remedies.
  • Develop an integrated medicines procurement strategy for their organization.

Who Should Attend

This course is designed for procurement directors and managers in central medical stores and national procurement agencies, hospital procurement managers, pharmacy directors, pharmaceutical buyers, tender committee members, and category managers responsible for medicines and medical supplies. It is also suitable for ministry of health planners, health insurance and purchasing officials, contract managers, finance and budget professionals, legal advisors, internal auditors, and quality and regulatory affairs staff involved in supplier qualification. The course is particularly valuable for professionals who prepare medicines tenders, evaluate offers, negotiate prices, or take part in joint and pooled purchasing arrangements.

Learning Outcomes

  • By the end of the course, participants will be able to:
  • Explain the quality, regulatory, and market features that shape medicines procurement.
  • Prepare clear specifications for medicines and medical supplies.
  • Operate a structured supplier and product prequalification process.
  • Interpret manufacturing and regulatory evidence when qualifying products.
  • Choose suitable tender methods and lot structures.
  • Structure framework agreements and call-off arrangements.
  • Evaluate pooled procurement options and their governance needs.
  • Aggregate demand and harmonize specifications across participating buyers.
  • Design weighted value-based evaluation criteria.
  • Benchmark offered prices using external reference prices.
  • Recognize abnormally low bids and tender integrity risks.
  • Assess when managed entry or outcome-based agreements are appropriate.
  • Write supply-security clauses that reduce shortage and expiry risks.
  • Monitor supplier performance and apply contractual remedies fairly.
  • Strengthen transparency and ethics in medicines purchasing.
  • Present a practical medicines procurement improvement roadmap.

Course Outline

Day 1

Medicines Procurement Foundations & Quality-Assured Sourcing

  • What makes medicines procurement different.
  • Essential medicines lists and formularies as buying references.
  • Specifying by INN, strength, dosage form, and pack.
  • Specifying medical supplies by function and standard.
  • Substandard and falsified products as a procurement risk.
  • Market authorization and registration status of products.
  • Good Manufacturing Practice evidence and inspection reports.
  • Reliance on reference regulatory authorities and WHO prequalification.
  • Product dossier review and supplier questionnaires.
  • Prequalification registers, renewal, and delisting.
  • Practical Application: Review a sample supplier submission and decide whether it meets prequalification requirements.
Day 2

Tender Methods, Lotting & Framework Agreements

  • Choosing procurement methods for medicines.
  • Restricted tenders for prequalified suppliers.
  • Lotting by molecule, therapeutic group, or supply region.
  • Estimated versus committed quantities.
  • Single-award and multiple-award framework agreements.
  • Call-off orders, mini-competitions, and contract duration.
  • Generic, biosimilar, and single-source products.
  • Justifying direct and emergency procurement.
  • Market engagement and supplier base analysis.
  • Practical Application: Design the lot structure and framework agreement for a basket of essential medicines and supplies.
Day 3

Pooled Procurement Models & Governance

  • Rationale for pooled procurement and demand aggregation.
  • Models from information sharing to central contracting and purchasing.
  • Regional and group purchasing mechanisms in the Gulf and Africa.
  • Harmonizing formularies, specifications, and pack sizes.
  • Governance, decision rights, and participation agreements.
  • Financing, payment guarantees, and currency risk.
  • Regulatory reliance and registration across member markets.
  • Allocating supply when member demand changes.
  • Reporting and accountability to members.
  • Common reasons pooled initiatives fail.
  • Practical Application: Select a pooled procurement model for a buyer group and draft its governance rules.
Day 4

Value-Based Criteria & Price Referencing

  • From lowest price to most economically advantageous tender.
  • Value-based procurement principles.
  • Weighting quality, service, supply security, and sustainability.
  • Total cost of ownership for consumables and supplies.
  • Health technology assessment inputs to award decisions.
  • External reference pricing and international price benchmarks.
  • Price variance analysis and abnormally low bids.
  • Managed entry and outcome-based agreements.
  • Collusion indicators and tender integrity.
  • Practical Application: Build a weighted value-based evaluation model and benchmark bid prices.
Day 5

Supply Security Clauses, Contract Management & Strategy

  • Minimum remaining shelf life on delivery.
  • Buffer stock and consignment obligations.
  • Shortage notification and approved substitution rules.
  • Dual sourcing and reserve supplier arrangements.
  • Price adjustment, currency, and indexation clauses.
  • Recalls, quality complaints, and product replacement.
  • Liquidated damages and contractual remedies.
  • Supplier performance indicators and review meetings.
  • Ethics, conflicts of interest, and audit trails.
  • Building a medicines procurement improvement roadmap.
  • Final Workshop: Develop an integrated Medicines Procurement Strategy covering prequalification, tender and pooled arrangements, value-based criteria, price referencing, and supply-security clauses.

Upcoming Dates

Selected date

Barcelona · 8 – 12 Feb 2027 · Classroom

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FrankfurtScheduled
2 – 6 Nov 2026€5,800—
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IstanbulScheduled
9 – 13 Nov 2026€4,700—
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GenevaScheduled
9 – 13 Nov 2026€6,300—
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JeddahScheduled
15 – 19 Nov 2026€4,200—
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KigaliScheduled
23 – 27 Nov 2026€5,100—
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Kuala LumpurScheduled
23 – 27 Nov 2026€4,400—
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LisbonScheduled
30 Nov – 4 Dec 2026€5,400€4,860until 9 Nov
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LondonScheduled
7 – 11 Dec 2026€5,600€5,040until 16 Nov
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MadinahScheduled
7 – 11 Dec 2026€4,200€3,780until 16 Nov
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MadridScheduled
14 – 18 Dec 2026€5,400€4,860until 23 Nov
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MakkahScheduled
21 – 25 Dec 2026€4,200€3,780until 30 Nov
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MuscatScheduled
28 Dec 2026 – 1 Jan 2027€5,300€4,770until 7 Dec
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ManamaScheduled
28 Dec 2026 – 1 Jan 2027€4,700€4,230until 7 Dec
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OnlineScheduled
3 – 7 Jan 2027€1,700€1,530until 14 Dec
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ParisScheduled
11 – 15 Jan 2027€5,700€5,130until 21 Dec
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SalalahScheduled
11 – 15 Jan 2027€5,300€4,770until 21 Dec
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AbujaScheduled
18 – 22 Jan 2027€5,100€4,590until 28 Dec
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AmmanScheduled
24 – 28 Jan 2027€3,100€2,790until 4 Jan
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AmsterdamScheduled
25 – 29 Jan 2027€5,400€4,860until 4 Jan
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BakuScheduled
1 – 5 Feb 2027€4,800€4,320until 11 Jan
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BangkokScheduled
8 – 12 Feb 2027€6,100€5,490until 18 Jan
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BarcelonaScheduled
8 – 12 Feb 2027€5,400€4,860until 18 Jan
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BeirutScheduled
14 – 18 Feb 2027€4,000€3,600until 25 Jan
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CairoScheduled
21 – 25 Feb 2027€3,300€2,970until 1 Feb
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CasablancaScheduled
1 – 5 Mar 2027€4,300€3,870until 8 Feb
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Cape TownScheduled
1 – 5 Mar 2027€5,100€4,590until 8 Feb
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DammamScheduled
7 – 11 Mar 2027€4,200€3,780until 15 Feb
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DohaScheduled
14 – 18 Mar 2027€4,400€3,960until 22 Feb
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DubaiScheduled
14 – 18 Mar 2027€4,400€3,960until 22 Feb
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ErbilScheduled
21 – 25 Mar 2027€3,100€2,790until 1 Mar
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