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Quest Training

Transportation & Fleet Management Training Course

Helps transport and fleet professionals manage vehicles, drivers and operations safely and cost-effectively, with a fleet strategy aligned to service needs.

LTDM · Logistics, Transportation & Distribution ManagementAll Levels#2223ClassroomEnglish , Arabic
Duration
5 Days
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Free substitution at any time · 30+ days' notice: full refund minus 10%. Cancellation policy

Sectors:Procurement, Contracts & Supply ChainCategories:Logistics, Transportation & Distribution Management

Course Overview

The Transportation & Fleet Management Training Course equips transport and fleet professionals with the practical knowledge and tools needed to manage vehicles, drivers, and transport operations safely, efficiently, and cost-effectively. In government entities, ministries, municipalities, utilities, healthcare organizations, banks, distribution companies, and large corporations, fleets represent a significant investment and a major ongoing operating cost. At the same time, fleets carry substantial safety, legal, environmental, and reputational responsibilities. Well-managed fleets deliver reliable service at a controlled cost; poorly managed fleets generate excessive fuel and maintenance spending, low vehicle availability, road incidents, and compliance exposure. Many organizations manage fleets reactively. Vehicles may be acquired without a clear needs assessment or lifecycle cost analysis, fleet size may exceed actual requirements while utilization remains low, replacement decisions may be delayed until vehicles become unreliable and expensive to maintain, and maintenance may be driven by breakdowns rather than planned schedules. Fuel consumption may not be monitored closely, driver behavior and fatigue may go unmanaged, telematics data may be collected but not used, and accident and compliance records may be incomplete. This course provides a structured, end-to-end approach to transportation and fleet management. Participants learn how to develop a fleet strategy aligned with organizational service needs, determine the right fleet size and mix, and make acquisition decisions using whole-life cost analysis, including purchase, lease, and rental options. The program covers vehicle specification, preventive maintenance planning, fuel management and control, replacement and disposal policies, driver management and training, road safety management informed by ISO 39001 principles, transport planning, routing and scheduling, telematics and fleet management systems, regulatory compliance, insurance and accident management, environmental performance and the transition to low-emission and electric vehicles, fleet outsourcing, and fleet performance measurement and cost control. The course is delivered through an interactive, application-focused approach with case studies, cost calculations, and group exercises. Participants leave with a fleet utilization analysis, a whole-life cost comparison model, a vehicle replacement policy outline, a fuel control checklist, a driver safety management plan, a fleet KPI dashboard design, and an improvement plan for their fleet operations.

Learning Objectives

  • Analyze the role of transportation and fleet management in service delivery, operating cost, and organizational risk on Day 1.
  • Evaluate the participant's current fleet operations and identify priority gaps in cost, utilization, safety, and compliance.
  • Develop a fleet strategy that aligns fleet size, composition, and deployment with organizational service requirements.
  • Apply fleet utilization analysis to identify underused vehicles and opportunities for right-sizing and vehicle pooling.
  • Evaluate vehicle acquisition options, including purchase, lease, and rental, using whole-life cost analysis.
  • Develop vehicle specification and replacement policies based on age, mileage, condition, cost, and reliability.
  • Implement preventive maintenance programs that improve vehicle availability and reduce breakdowns and repair costs.
  • Implement fuel management controls that monitor consumption, detect misuse, and improve fuel efficiency.
  • Design driver management and road safety programs covering selection, licensing, training, behavior monitoring, and fatigue management, informed by ISO 39001 principles.
  • Apply route planning, scheduling, and telematics data to improve transport efficiency and service reliability.
  • Assess regulatory compliance, insurance, accident management, environmental performance, and outsourcing options for fleet operations.
  • Design a fleet KPI dashboard and improvement plan for the participant's organization by the end of Day 5.

Who Should Attend

This course is designed for fleet managers, transport managers, motor pool and garage managers, fleet coordinators, transport planners and dispatchers, and logistics managers responsible for vehicles, drivers, and transport operations. It is also relevant for fleet maintenance supervisors, health and safety professionals responsible for road safety, procurement professionals involved in vehicle acquisition and fleet service contracts, and finance professionals who manage fleet budgets and costs. It is particularly valuable for professionals in ministries, government entities, and municipalities managing official vehicles, service fleets, and heavy equipment; in utilities managing field service and emergency response fleets; in healthcare organizations managing ambulances and patient transport; in banks and financial institutions managing staff transport and pool vehicles; and in distribution, retail, manufacturing, construction, and service organizations operating delivery vehicles, trucks, buses, and specialized vehicles. Operations managers, administrative services managers, and senior leaders responsible for transport budgets and road safety performance will also benefit from the course.

Learning Outcomes

  • By the end of the course, participants will be able to:
  • Explain how fleet decisions affect service reliability, operating costs, safety, and environmental performance.
  • Analyze fleet utilization data and identify opportunities to reduce fleet size or reallocate vehicles.
  • Compare purchase, lease, and rental options using whole-life cost calculations.
  • Develop clear vehicle specifications that match operational needs and minimize lifecycle cost.
  • Set practical vehicle replacement criteria and plan replacement cycles.
  • Plan preventive maintenance schedules and monitor vehicle availability and maintenance performance.
  • Monitor fuel consumption, identify irregularities, and apply fuel efficiency measures.
  • Manage driver licensing, training, performance, and fatigue to reduce road risk.
  • Use telematics and fleet management systems to improve routing, scheduling, and driver behavior.
  • Manage accidents, insurance claims, and regulatory compliance in a structured way.
  • Evaluate low-emission and electric vehicle options and fleet outsourcing arrangements.
  • Monitor fleet performance using indicators such as vehicle utilization, cost per kilometer, vehicle availability, fuel efficiency, and accident rates.

Course Outline

Course Outline:

Day 1

Foundations of Transportation and Fleet Management

  • The role of transport and fleets in service delivery and organizational performance
  • Fleet management responsibilities: cost, availability, safety, compliance, and environment
  • Components of fleet operating cost
  • Common fleet management challenges and performance gaps
  • Practical application: participants assess the current state of fleet operations in their organization
Day 2

Fleet Strategy, Sizing, and Acquisition

  • Developing a fleet strategy aligned with service requirements
  • Fleet sizing, utilization analysis, right-sizing, and vehicle pooling
  • Vehicle specification and standardization
  • Acquisition options: purchase, lease, and rental, and whole-life cost analysis
  • Practical application: participants analyze fleet utilization data and compare acquisition options using whole-life cost
Day 3

Maintenance, Fuel, Replacement, and Disposal

  • Preventive maintenance planning and vehicle availability
  • Workshop management and maintenance outsourcing
  • Fuel management, fuel cards, consumption monitoring, and misuse detection
  • Vehicle replacement policies and disposal methods
  • Practical application: participants develop a replacement policy outline and a fuel control checklist
Day 4

Drivers, Safety, Operations, and Technology

  • Driver selection, licensing, training, and performance management
  • Road safety management, fatigue management, and ISO 39001 principles
  • Transport planning, routing, scheduling, and dispatch
  • Telematics, GPS tracking, and fleet management systems
  • Practical application: participants design a driver safety management plan and analyze telematics case data
Day 5

Compliance, Sustainability, Performance, and Improvement

  • Regulatory compliance, vehicle inspections, insurance, and accident management
  • Environmental performance, low-emission vehicles, and electric vehicle transition planning
  • Fleet outsourcing and service contracts
  • Fleet KPIs, cost control, and reporting
  • Final workshop: participants develop a fleet KPI dashboard and an improvement plan for their fleet operations

Upcoming Dates

Selected date

Frankfurt · 16 – 20 Nov 2026 · Classroom

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CityDatesPrice per ParticipantEarly Bird
DohaScheduled
2 – 6 Nov 2026€4,400—
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DubaiScheduled
8 – 12 Nov 2026€4,400—
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FrankfurtScheduled
16 – 20 Nov 2026€5,800—
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GenevaScheduled
23 – 27 Nov 2026€6,300€5,670until 2 Nov
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IstanbulScheduled
30 Nov – 4 Dec 2026€4,700€4,230until 9 Nov
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LisbonScheduled
7 – 11 Dec 2026€5,400€4,860until 16 Nov
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Kuala LumpurScheduled
7 – 11 Dec 2026€4,400€3,960until 16 Nov
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LondonScheduled
14 – 18 Dec 2026€5,600€5,040until 23 Nov
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MadinahScheduled
21 – 25 Dec 2026€4,200€3,780until 30 Nov
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MadridScheduled
28 Dec 2026 – 1 Jan 2027€5,400€4,860until 7 Dec
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MakkahScheduled
4 – 8 Jan 2027€4,200€3,780until 14 Dec
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ManamaScheduled
11 – 15 Jan 2027€4,700€4,230until 21 Dec
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MarrakeshScheduled
18 – 22 Jan 2027€4,300€3,870until 28 Dec
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MilanScheduled
25 – 29 Jan 2027€6,000€5,400until 4 Jan
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MunichScheduled
25 – 29 Jan 2027€5,400€4,860until 4 Jan
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MuscatScheduled
1 – 5 Feb 2027€5,300€4,770until 11 Jan
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OnlineScheduled
7 – 11 Feb 2027€1,700€1,530until 18 Jan
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ParisScheduled
15 – 19 Feb 2027€5,700€5,130until 25 Jan
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RiyadhScheduled
22 – 26 Feb 2027€4,200€3,780until 1 Feb
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RomeScheduled
1 – 5 Mar 2027€5,800€5,220until 8 Feb
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ViennaScheduled
8 – 12 Mar 2027€5,700€5,130until 15 Feb
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AmmanScheduled
14 – 18 Mar 2027€3,100€2,790until 22 Feb
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AmsterdamScheduled
15 – 19 Mar 2027€5,400€4,860until 22 Feb
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BakuScheduled
22 – 26 Mar 2027€4,800€4,320until 1 Mar
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BangkokScheduled
29 Mar – 2 Apr 2027€6,100€5,490until 8 Mar
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BarcelonaScheduled
5 – 9 Apr 2027€5,400€4,860until 15 Mar
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BerlinScheduled
12 – 16 Apr 2027€5,800€5,220until 22 Mar
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CairoScheduled
19 – 23 Apr 2027€3,300€2,970until 29 Mar
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DammamScheduled
26 – 30 Apr 2027€4,200€3,780until 5 Apr
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CasablancaScheduled
26 – 30 Apr 2027€4,300€3,870until 5 Apr
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Available in: Istanbul · Dubai · London · Riyadh · Doha · Amsterdam

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