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Quest Training

Tender Evaluation Committees: Technical & Commercial Bid Evaluation Training Course

Focuses on the evaluation committee's work alone: setting criteria, technical and commercial scoring, clarifications, integrity, and a defensible award report.

PPM · Purchasing & Procurement ManagementAll Levels#3159ClassroomEnglish , Arabic
Duration
5 Days
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Free substitution at any time · 30+ days' notice: full refund minus 10%. Cancellation policy

Sectors:Procurement, Contracts & Supply ChainCategories:Purchasing & Procurement Management

Course Overview

The Tender Evaluation Committees: Technical & Commercial Bid Evaluation Training Course equips evaluation committee chairs and members, procurement officers, technical specialists, and finance reviewers with the practical methods needed to evaluate bids fairly, consistently, and in a way that withstands review. In government entities, state-owned enterprises, and large companies, the evaluation stage is where most tender complaints arise and where a single weak judgment can delay a project, invite a challenge, or lead to an award that does not deliver value for money. The course focuses on the evaluation committee's work rather than on the full tendering cycle or on preparing bids. It starts where tender documents have been issued and bids have been received, and it follows the committee through to the award recommendation. Participants examine the committee's mandate and composition, evaluation criteria and weighting, bid opening and compliance checks, technical evaluation and scoring, commercial evaluation including life-cycle cost, the handling of clarifications and abnormally low bids, and the evaluation report that records the reasons for each decision. Integrity runs through every day of the program. Participants work through declarations and management of conflicts of interest, confidentiality, independent scoring and moderation, communication with bidders, and the records an auditor or review body will ask for. Evaluation rules and procedures differ between jurisdictions and organizations, so the course teaches sound principles and methods and shows participants how to apply them within the procurement laws, regulations, and internal policies that govern their own organizations. The course is delivered through a simulated tender with real-style bids, scoring exercises, moderation sessions, clarification drafting, and a final workshop in which committees present and defend their recommendations. Participants leave with an evaluation plan template, scoring guides, a consensus and moderation method, an evaluation report structure, and an integrity checklist they can adapt to their own organizations.

Learning Objectives

  • Explain the role, mandate, and accountability of a tender evaluation committee and its members.
  • Form committees with the right mix of technical, commercial, and procurement expertise.
  • Prepare an evaluation plan before bids are opened, covering method, timeline, and responsibilities.
  • Set evaluation criteria and weightings that reflect the requirement and value for money.
  • Carry out bid opening, administrative compliance checks, and qualification reviews consistently.
  • Score technical proposals against clear scoring guides with recorded reasons.
  • Evaluate commercial offers, including arithmetic checks, normalization, and life-cycle cost.
  • Handle clarifications with bidders without allowing changes to the substance of bids.
  • Identify abnormally low bids and decide how to treat them on a documented basis.
  • Manage conflicts of interest, confidentiality, and independent scoring within the committee.
  • Moderate individual scores into a consensus result that the committee can defend.
  • Write an evaluation report and award recommendation that withstand audit and review.
  • Respond to debriefing requests and bidder complaints on the basis of the evaluation record.

Who Should Attend

This course is designed for chairs and members of tender evaluation committees, procurement and contracts officers, tender committee secretaries, and technical specialists who are regularly appointed to evaluate bids for goods, works, and services. It is equally relevant for finance staff who review commercial offers, internal auditors and compliance officers who examine tender files, and legal advisers who support award decisions. Project managers and end users who define requirements and sit on technical panels will also benefit. Professionals in ministries and government entities, municipalities, state-owned enterprises, oil and gas, utilities, construction, healthcare, and large private companies will find the course directly applicable, whatever the size of the tenders they evaluate. It is particularly valuable for staff joining an evaluation committee for the first time, for organizations that have faced bidder complaints or audit findings on past evaluations, and for teams preparing to evaluate a large or complex tender.

Learning Outcomes

  • By the end of this course, participants will be able to:
  • Explain the responsibilities of an evaluation committee and each of its members.
  • Prepare an evaluation plan before bids are opened.
  • Set evaluation criteria, weightings, and scoring guides that evaluators apply consistently.
  • Carry out compliance and qualification checks and decide on deviations.
  • Score technical proposals independently and record the reasons for each score.
  • Moderate individual scores into a consensus result.
  • Evaluate commercial offers using life-cycle cost and total cost of ownership.
  • Handle clarifications and abnormally low bids on a documented basis.
  • Manage conflicts of interest and confidentiality throughout the evaluation.
  • Write an evaluation report and award recommendation that withstand review.
  • Debrief unsuccessful bidders and respond to complaints using the evaluation record.
  • Apply sound evaluation principles within the procurement rules of their own organizations.

Course Outline

Course Outline:

Day 1

The Evaluation Committee and the Evaluation Plan

  • The evaluation stage in the tendering process and why most challenges arise here
  • Committee mandate, composition, quorum, and the roles of chair, members, and secretary
  • Principles of evaluation: fairness, transparency, consistency, and value for money
  • Preparing the evaluation plan: method, sequence, timeline, and records
  • Single-stage, two-stage, and two-envelope evaluation approaches
  • Practical application: participants prepare an evaluation plan for a simulated tender
Day 2

Evaluation Criteria, Opening, and Compliance

  • Pass/fail, scored, and price-quality criteria and how to weight them
  • Writing scoring guides that different evaluators apply the same way
  • Bid opening procedures, records, and handling late or incomplete bids
  • Administrative compliance and qualification checks
  • Deciding whether a deviation is minor or substantial
  • Practical application: participants carry out compliance checks on simulated bids
Day 3

Technical Evaluation and Scoring

  • Reading technical proposals against the requirement and the criteria
  • Independent individual scoring and recording the reasons for each score
  • Moderation: resolving score differences and reaching a consensus
  • Clarifications with bidders: what may and may not be asked
  • Presentations, site visits, and samples in technical evaluation
  • Practical application: participants score technical proposals and hold a moderation session
Day 4

Commercial Evaluation and Abnormally Low Bids

  • Arithmetic checks, corrections, and normalization of commercial offers
  • Comparing offers on price, life-cycle cost, and total cost of ownership
  • Combining technical and commercial results into a final ranking
  • Identifying abnormally low bids and seeking explanations
  • Commercial risks in payment terms, exclusions, and qualifications
  • Practical application: participants evaluate commercial offers and rank the bids
Day 5

Integrity, Reporting, and the Award Recommendation

  • Conflict of interest declarations, confidentiality, and gifts
  • Writing the evaluation report and the award recommendation
  • Approvals, standstill periods where they apply, and notifying bidders
  • Debriefing unsuccessful bidders and handling complaints
  • Preparing the evaluation file for audit and review
  • Final workshop: committees present and defend their award recommendation for the simulated tender

Upcoming Dates

CityDatesPrice per ParticipantEarly Bird
CasablancaScheduled
9 – 13 Nov 2026€4,300—
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DammamScheduled
15 – 19 Nov 2026€4,200—
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DohaScheduled
22 – 26 Nov 2026€4,400—
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DubaiScheduled
29 Nov – 3 Dec 2026€4,400€3,960until 9 Nov
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ErbilScheduled
29 Nov – 3 Dec 2026€3,100€2,790until 9 Nov
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GenevaScheduled
7 – 11 Dec 2026€6,300€5,670until 16 Nov
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IstanbulScheduled
7 – 11 Dec 2026€4,700€4,230until 16 Nov
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JeddahScheduled
13 – 17 Dec 2026€4,200€3,780until 23 Nov
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KigaliScheduled
21 – 25 Dec 2026€5,100€4,590until 30 Nov
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LisbonScheduled
28 Dec 2026 – 1 Jan 2027€5,400€4,860until 7 Dec
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Kuala LumpurScheduled
28 Dec 2026 – 1 Jan 2027€4,400€3,960until 7 Dec
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LondonScheduled
4 – 8 Jan 2027€5,600€5,040until 14 Dec
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MadinahScheduled
11 – 15 Jan 2027€4,200€3,780until 21 Dec
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MadridScheduled
11 – 15 Jan 2027€5,400€4,860until 21 Dec
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MakkahScheduled
18 – 22 Jan 2027€4,200€3,780until 28 Dec
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MarbellaScheduled
25 – 29 Jan 2027€5,400€4,860until 4 Jan
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ManamaScheduled
25 – 29 Jan 2027€4,700€4,230until 4 Jan
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MuscatScheduled
1 – 5 Feb 2027€5,300€4,770until 11 Jan
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OnlineScheduled
7 – 11 Feb 2027€1,700€1,530until 18 Jan
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ParisScheduled
8 – 12 Feb 2027€5,700€5,130until 18 Jan
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RiyadhScheduled
15 – 19 Feb 2027€4,200€3,780until 25 Jan
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AbujaScheduled
22 – 26 Feb 2027€5,100€4,590until 1 Feb
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AmmanScheduled
28 Feb – 4 Mar 2027€3,100€2,790until 8 Feb
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AccraScheduled
1 – 5 Mar 2027€5,100€4,590until 8 Feb
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AmsterdamScheduled
8 – 12 Mar 2027€5,400€4,860until 15 Feb
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BakuScheduled
15 – 19 Mar 2027€4,800€4,320until 22 Feb
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BangkokScheduled
15 – 19 Mar 2027€6,100€5,490until 22 Feb
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BarcelonaScheduled
22 – 26 Mar 2027€5,400€4,860until 1 Mar
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BeirutScheduled
28 Mar – 1 Apr 2027€4,000€3,600until 8 Mar
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CairoScheduled
4 – 8 Apr 2027€3,300€2,970until 15 Mar
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Available in: Istanbul · Dubai · London · Riyadh · Doha · Amsterdam

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